IMPORTANT NOTICE ON THE DOCUMENT SUBMISSION

IMPORTANT NOTICE ON THE DOCUMENT SUBMISSION

GENERAL NOTES

ORIGINAL DOCUMENTS

• All documents must be original except those specifically stated.
• The embassy does not return the documents.
  If you have a document to be returned, please submit it with a copy and a note that the original must be returned.

VALIDITY OF DOCUMENTS

• Please submit documents within three(3) months from the date of issue or preparation.
• Birth Certificate and Marriage Certificate must be issued within one(1) year from the date of application
• Documents issued beyond the validity period stated above will not be accepted.

SIZE OF DOCUMENTS, ETC.

• All documents must be in A4 size.
  Documents of other size must be copied(reduced/enlarged) into size A4 and submitted together with the original.
• Please do not staple documents.
  Issuance receipts of certificate are not necessary and to be removed.
• When documents are incomplete, application will not be accepted.
• Even if documents are complete, the application may be denied as a result of examination.
• When a fake or tempered documents is submitted, visa will not be issued.

ADDITIONAL DOCUMENTS

• Submission of complete documents does not guarantee the issuance of visa. Depending of the content of application, additional documents may be required. If you fail to submit within 1 month from the date of request by the Japan embassy, the application will be terminated.

REQUIRED DOCUMENTS

PASSPORT

• Please submit a passport with at least two（2） blank and unused pages.
• Application may not be accepted if passport is broken, damaged or soiled.

VISA APPLICATION FORM 　※Download Format HERE

• Please fill in each item accurately in English.
  False declaration may result to denial of visa issuance.
• Application forms with blank fields will not be accepted.
  If you don`t have applicable information, pleases fill in "N/A" or "NONE".
• Application form without date of application and signature will not be accepted.
  For the date of application,
  please fill in the date of submission to the accredited travel agency (or to the embassy in case of direct application).

PHOTO

• Photo size is 45×35mm(2×1.4in). photo taken within six(6) months from the date of application.
• It can be either monochrome or colored but must be clear with white background.
• Please write your full name and date of birth on the back of photo.
• Please glue a photo properly on the designated space in the application form.
• A photo out of the standard or digitally modified and processed will not be accepted.

BIRTH CERTIFICATE

• Please submit a certificate issued by PSA (Philippine Statistics Authority) in security paper.
• Please submit a certificate issued within one (1) year from the date of application.
• Where there is no record of birth in PSA,
  please submit a "Certificate of Non-Record" by PSA with the birth certificate by the Local Civil Register.

MARRIAGE CERTIFICATE

• Please submit a certificate issued by PSA in security paper.
• Please submit a certificate issued within one (1) year from the date of application.
• where there is no marriage record in PSA for such reasons that the marriage was recently celebrated and local civil registry has not forwarded it, please submit "Certificate of No Marriage Record" (CENOMAR) by PSA with Marriage Certificate by the Local Civil Registrar.

SCHEDULE OF STAY　※Download Format HERE

• Please enter the scheduled date of entry and departure from Japan,including entry and departure flight information.
• For accommodation, please enter its details (In case of hotel, the name, address and phone number)
• ◆Confirmed flight / hotel booking is not necessary for visa application.
• The schedule of stay must be stated in a daily basis.
  However, in case similar activity continues for several days, you can put them into one column in this manner.
  E.G.: April 10 to April 20

LETTER OF GUARANTEE　※Download Format HERE

• For "Visa Applicant`s Name", please write in Alphabet as shown in passport.
• In case that multiple applicants have the same guarantor,
  please write the name of representative and "Other names, see attached list".
  Then, fill in the list of Applicants and submit.

INVITATION LETTER　※Download Format HERE

• For "Visa Applicant`s Name", please write in Alphabet as shown in passport.
• As to the purpose and background of invitation,
  please fill in the concrete activities you are planning and the background / circumstances of invitation in detail.
• ◆Vague description such as ”Sightseeing", "Visiting Acquaintances" or "Visiting Relatives" will not be accepted.
  Please indicate specific contents of activities.
• Depending on the reason for invitation, you need to submit supporting documents to prove it.
  E.G. Medical Certificate, Copy of Maternal and Child health Handbook (Boshi-Techo), Certificate of Employment.

　◎Please do not submit a copy of your Individual Number Card (My Number Card) or your Medical Insurance Card in Japan.
Japanese laws and regulations prohibit us (embassy and designated agency) to accept documents including the following numbers:

• INDIVIDUAL NUMBER in JAPAN ( It`s call "MY NUMBER")
• INSURE`S NUMBER of MEDICAL INSURANCE in JAPAN
• INSURED PERSON`S NUMBER of MEDICAL INSURANCE in JAPAN, etc.

For any reason, if you need to submit a copy of those documents,
Please conceal the numbered part (blot it out with black ink to be unreadable)

INCOME CERTIFICATE / TAX CERTIFICATE / COPY of FINAL RETURN FORMS

• Please submit the latest one at the time of application.
• For TAX PAYMENT CERTIFICATE (NOZEI-SOMEISHO), please submit those with description of the total income amount.
• For FINAL TAX RETURN FORMS (KAKUTEI-SHINKOKUSHO), please submit a copy with an acceptance stamp of the tax office.
  If you used E-TAX, please submit NOTICE of RECEIPT (JUSHIN-TSUUCHI) together with the copy of FINAL TAX RETURN FORMS (KAKUTEI-SHINKOKUSHO).
• WITHHOLDING SLIP (GENSEN-CHOSHUHYO) will not be accepted.
• If the inviter cannot submit any of the above or a certificate of bank balances, other person such as a relative can be a guarantor.
  In that case case,please submit a proof of relationship with the guarantor and an explanation letter stating the reason why the said person becomes the guarantor.

RESIDENCE CERTIFICATE (JUMIN-HYO)

• Please submit a certificate with description of all household members without omission.
  However, it should be without INDIVIDUAL NUMBER (KOJIN-BANGO) and RESIDENCE CERTIFICATE CODE (JUMINHYO-CODE).
  For any reason, if you need to submit a Juminhyo with INDIVIDUAL NUMBER / RESIDENCE CERTIFICATE CODE,
  Please conceal the numbered part (blot it out with black ink to be unreadable)

BAPTISMAL CERTIFICATE

• Please add the contact information (Landline number) of the church if possible.

SCHOOL RECORD

• Please submit a school record (Form 137) from Elementary or High School.

EMPLOYMENT CERTIFICATE

• Please submit a certificate specifying applicant`s position, period of employment, monthly or Annual income and certifier`s name and contact information.

CERTIFICATE OF BUSINESS REGISTRATION

• Please submit a copy of CERTIFICATE of REGISTRATION issued by the Department of Trade and Industry (DTI) or the Securities and Exchange Commission (SEC).

TRAVEL ORDER / DISPATCH LETTER

• Please submit a document specifying the purpose of the trip and the length of stay.